We're looking for a highly adaptable Administrative Assistant who thrives in dynamic environments and takes ownership without being asked. You're the kind of person who figures things out, adjusts quickly, and keeps operations running smoothly — even when priorities shift. You'll work closely with our HR and Operations team, supporting both internal processes and client-facing interactions.

Key Responsibilities

• Provide administrative support across multiple workstreams within HR, Finance, and Operations

• Manage communications, scheduling, and coordination with internal and external stakeholders

• Handle client-facing interactions with professionalism and attention to detail

• Maintain organized records, reports, and documentation with a high standard of accuracy

• Use Excel for tracking, reporting, and data organization

• Follow through on tasks end-to-end, ensuring nothing falls through the cracks

• Handle sensitive information with discretion and confidentiality

Requirements

• 2+ years of professional experience in administrative, client-facing, or operations roles

• Advanced English (written and spoken) — required

• Experience in fast-paced environments — required

• Based in Ecuador or able to work on Ecuador time (GMT-5)

• Strong organizational, multitasking, and follow-through skills

• Strong attention to detail — accurate in documentation, communication, and task execution

• Solid Excel skills (data tracking, basic formulas)

• High ownership, adaptability, and a problem-solving mindset

• Discretion and confidentiality when handling sensitive information

What We're Looking For

• A "figure-it-out" attitude — you act before being asked

• Versatile and resourceful; comfortable with ambiguity and shifting priorities

• Strong communicator with clients and internal teams alike

• Detail-oriented and fast-moving, with a track record of closing the loop

• Trustworthy and professional when handling sensitive matters

Nice to Have

• Experience supporting international or remote teams

• Exposure to HR, operations, or project coordination

• Familiarity with Google Workspace, Slack, or CRM tools

Benefits:

• Remote work

• Flexible schedule

• Collaboration with international clients

• USD compensation

• Paid Holidays and Vacations

• Paid family and sick leaves

• English classes

• Educational and wellness bonus

• Structured career plan with regular salary reviews

• Emphasis on personal growth and mentorship

Are you ready to be part of the ioet journey?

Get your CV in English and Apply Now.

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